Briefing note for the Human Resources Director:
The organisations approach to collecting, storing and
The use of H.R data.
The purpose of this briefing note is to review options to the business regarding the collection, storage and use of collected H.R data.
It has been requested that the organisations current policy regarding the above should be reviewed and where necessary, improved/amended based on the findings.
At present the following data is collected by the Human Resources department;
* Personal Data.
* Staff Turnover.
* Absence Data.
* Learning and Development Data.
* Cost information.
* Survey Data.
* ...view middle of the document...
Data Storage Methods;
There a different ways in which collected data may be stored. Namely traditional paper based or electronic storage on a computer.
A paper based system may have the following advantages:
* Easy to setup (i.e. use of index cards in a drawer system)
* Easy for any staff to maintain/build (no special skills required)
Electronic storage may have the following advantages:
* Smaller space footprint (unlimited files on a computer takes no more space than the computer, whereas a thousand paper files would take up a huge amount of space).
* Software to enable the setup and maintenance of data is available freely and in some cases may be free with the computer system.
Essential HR Data Recording;
Below are two examples of essential H.R data that must be stored by the organisation as required by English law.
* The storage of accounting records, these must be stored for a period of 3 years for private companies, 6 years for public limited companies. This is covered by Section 221 of...