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Cipd Activity 1 3rai Essay

654 words - 3 pages

Briefing note for the Human Resources Director:
The organisations approach to collecting, storing and
The use of H.R data.

Purpose:
The purpose of this briefing note is to review options to the business regarding the collection, storage and use of collected H.R data.

Background:
It has been requested that the organisations current policy regarding the above should be reviewed and where necessary, improved/amended based on the findings.

Current situation:
At present the following data is collected by the Human Resources department;
* Personal Data.
* Staff Turnover.
* Absence Data.
* Learning and Development Data.
* Cost information.
* Survey Data.
* ...view middle of the document...

Data Storage Methods;
There a different ways in which collected data may be stored. Namely traditional paper based or electronic storage on a computer.

A paper based system may have the following advantages:
* Easy to setup (i.e. use of index cards in a drawer system)
* Easy for any staff to maintain/build (no special skills required)

Electronic storage may have the following advantages:
* Smaller space footprint (unlimited files on a computer takes no more space than the computer, whereas a thousand paper files would take up a huge amount of space).
* Software to enable the setup and maintenance of data is available freely and in some cases may be free with the computer system.

Essential HR Data Recording;

Below are two examples of essential H.R data that must be stored by the organisation as required by English law.
* The storage of accounting records, these must be stored for a period of 3 years for private companies, 6 years for public limited companies. This is covered by Section 221 of...

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