Event Planning Final Essay

4445 words - 18 pages

Cirque du Freaks’
Wacky Olympics

Task: You are coordinating an all-day outdoor “Wacky Olympics” offsite team-building event for 100 employees of a corporation, including ten track and field events, a catered luncheon under a tent, refreshments, hospitality areas for persons accompanying the attendees, and a means of displaying corporate branding images. (Page 92, # 2)





Figure 1Cirque du Freaks portrait. Courtesy of Coney Island Freak Show
Introduction
The event is a Cirque du Freaks’ themed Wacky Olympics, Luncheon and Freak Show. The purpose of this event is to provide a fun and uninhibited platform to help rekindle team workmanship ...view middle of the document...

We will attempt to achieve these goals by providing constructed teams with interactive sport-like competitive activities that will help build team character, sportsmanship, and cohesiveness.
Event Theme
The theme chosen for this corporate team building was a “Wacky Olympics”; however, we wanted to add a humbling aspect to even out the playing fields between the teams and build character amongst the fellow co-workers: Cirque du Freaks. Cirque du Freaks represents an eclectic group of individuals working together utilizing their unique attributes to put on an amazing show. The Cirque du Freaks mantra also describes a well developed teamwork based work environment where communication is the key to success. This is the core of the Client’s goal for this event.
Cirque du Freaks’ Wacky Olympics
The Wacky Olympics was chosen to provide an avenue for team building activities. Its fun, creative and the activities takes team work to reach the goals or complete the tasks. Through the high adrenaline sport activities and brain teasing activities, we will create an atmosphere of optimum solidarity. These are transferable skills that prove itself on the job.
Each team will be dressed as a Cirque du Freak character. This strategy was applied to allow every employee to start on the same level. The teams are comprised of Middle management, lower management and hourly employees.
The Wacky Olympics will be held in the Fairgrounds. The atmosphere is like a circus/carnival fair. We will have your typical carnival games and concession stands. There will be a Ringmaster that will announce all of the events and activities.
Cirque du Freaks’ Luncheon and Show
The Cirque du Freaks’ Luncheon and Freak Show will be held under the big tent. The theme for the luncheon is that of a wacky circus or Cirque du Freaks’. The Cirque du Freaks theme will be carried through throughout the event, from the exotic menu to the authentic Freak Show to walking Cirque du Freaks’ artists.
With an atmosphere that of a big tent circus, attendees will be entertained by the sounds of a real carnival/circus. Fire Eaters and contortionists will be walking around greeting attendees.
Location Analysis
Location
The fairgrounds are located near the center of town, just blocks from the Corporate Office. The fact that the event location is near the office will lend itself to participants familiar with the area and there is a high possibility that everyone will arrival on time (which is key to the timing of the scheduled events).
Surround Vicinity
The location selected is in the heart of the city. We are only a mere two blocks from the corporate office. Although we will be located in such a high trafficked area, the fairground is off set from the street and is located behind the tent. There are many amenities surrounding the event location. There is a grocery store and hardware store within a mile just in case any additional supplies are needed.
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