1. Sickness Records: This type of data/report may be collected periodically (monthly or quarterly) and compared against each employee’s attendance records. This helps the human resources department to manage the attendance record of the organisation accurately and inform line managers of the constant attendance offenders in order to discourage further occurrences or for long term illnesses that need the company’s support.
2. Another type of data that may be useful for the human resources department of an organisation is the contact details for each employee especially home addresses. This is essential if a correspondence needs to be sent out to each employee, such as contracts, payslips, pensions or ...view middle of the document...
The basic objective of a good filing system is to be able to find the record you need quickly and economically, regardless of its format. The goal of a good filing system is to provide quick access to information some business owners prefer manual record keeping systems called Paper Filing these are accurate and cannot be duplicated, easy access if not archived.
Files management is integral to records management. Records Management is the application of systematic control to recorded information. It is a logical and practical approach to the creation, maintenance, use and disposition of records and, therefore, to the information that those records contain. Files Management applies records management principles to both paper and electronic records created and used by a single office. Files management ensures the use of information. It ensures that records are able to be retrieved when needed. Higher productivity and lower costs are the main benefits of good files management. The right filing system produces important tangible results and eliminates costs associated with poor procedures.
A well designed filing system:
•must make filing less difficult, tedious, and unattractive
•must offer quick and easy filing and retrieval of information with a minimum of wasted time and effort (i.e., 30 second retrieval time)
•must ensure integrity and continuity of record keeping despite changes in office personnel
•must allow for the easy identification and purging of inactive records
•should provide clear and simple file categories
•should be expandable and flexible enough to meet everyone's needs