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Role Of Project Management Information Systems In Project Management

2073 words - 9 pages



1. Background of Management Information Systems

The concept of Management information system (MIS) has been in existence as early as the 19th Century. Works of majorly were in the form of tabulated cards which could be counted and sorted commonly referred to us punch – cards. The punch-cards still remembered by many, could capture elements of information keyed in on punch-card machines; the cards were then processed by other machines some of which could print out results of tallies. Each card was the equivalent of what today would be called a database record, with different areas on the card treated ...view middle of the document...

This need maybe for a group of people or an individual. This called for keeping of all data in such a way that it could be accessed by anybody and can be processed to suit his needs. The concept is that the data is one but it can be viewed by different individuals in different example. This gave rise to the concept of DA’ ABASE’ and the MIS based on the DATABASE proved much more effective

2. Definition of terms

An information system can be defined technically as a set of interrelated components that collect (or retrieve), process, store and distribute information to support decision making and control in an organization. In addition to supporting decision making, coordination and control, information systems may also help managers and workers analyze problems, visualize complex subjects and create new products

Project management can be defined as:

i. The planning, organizing, directing and controlling of company resources for a relatively short term objective that has been established to complete specific goals and objectives (Project planning: a systematic approach to planning, scheduling and controlling – Harold Kezler, 8th Edition 2003)

ii. It’s the application of knowledge, skills and techniques to execute projects, effectively and efficiently. It’s a strategic competency of organizations enabling them to tie projects result to business goals and therefore better competing in their market.

Management information system (MIS)

i. The study of people, technology, organization and relationships among them

ii. An organized approach to the study of the information needs of an organization management at every level in making operational, tactical and strategic decisions. Its objective is to design and implement procedures, processes and routines that provide suitable detailed reports in an accurate consistent and timely manner

iii. A set of procedures that collects, retrieve, processes, stores and disseminates information to assist in decision making and control

a) Project management information system (PMIS)

This can be defined as:

i. An information system consisting of the tools and techniques used to gather, integrate and disseminate the output of project management processes. It’s used to support all aspects of project management cycle, from initiating to closing and can include both manual and automated systems.

ii. Project management software which involves wide alterations, configurations’, or customization before it’s applied.


Collaboration software: centralized stores of intergraded information with rules for access that serve the project team.

Or a tool used in project management to deliver information.


a) Guiding collaboration with policies and work flow diagrams. PMIS is a control tool and therefore owners can prime it with policy or regulatory requirement that govern workflow and...

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